As an Authorized Retailer, you must submit various reports on sales and inventory to meet the requirements of Health Canada, Statistics Canada and OCS Wholesale.
Federal Reporting Requirements
As part of its mandate to control and regulate the production, distribution and sale of cannabis, Health Canada requires careful and regular tracking of cannabis inventories and sales across the country. Each province is required to collect and submit monthly sales and inventory information to both Health Canada and Statistics Canada on behalf of its Authorized Retailers. Therefore, as specified in the AGCO Registrar’s Standards for Cannabis Retail Stores, Authorized Retailers must maintain certain records to support this national cannabis tracking system.
As an Authorized Retailer, you will be required to submit monthly reports on your cannabis inventories and sales to the AGCO as specified by the Registrar.
Reporting Sales to OCS Wholesale
As specified in your Retailer Agreement, you will also be required to report daily sales and inventory information to OCS Wholesale. The OCS collects this data through the automated POS Data Reporting Platform with which all Authorized Retailers are required to integrate per the AGCO Registrar’s Standards for Cannabis Retail Stores. The data collected is aggregated, anonymized and used for various purposes, such as identifying consumer needs in the market, determining the type of products and estimating the level of inventory required for the retail market in Ontario. At its discretion, the OCS will share aggregated data with all Authorized Retailers to help identify regional trends, consumer trends and other information that may be useful for selecting products or for other operational business purposes.
Please consult your Retailer Agreement to understand your obligations with respect to the data that must be collected and reported to the OCS, including the circumstances under which this data can be shared with third parties.
POS Data Reporting Platform
The AGCO Registrar’s Standards for Cannabis Retail Stores requires Authorized Retailers to use a POS system that is configured and integrated with the new POS data reporting platform administered by the OCS.
The enhanced POS data reporting platform is designed to help stores meet their reporting requirements more effectively, reduce the burden of manual data collection and improve operational efficiencies for Retailers.
For more information, see the AGCO Cannabis Records: Requirements and Point-of-Sale Data Reporting Platform.
If your POS provider is not currently working with the OCS, you will need to switch to a different integrated POS provider. The list of providers currently working with the OCS can be found in the POS Provider List.
Other Reporting
Recalls: In the event of a product recall, inventory reports will be required for submission outside of the regular reporting process and will be required within 24 hours. Please see Section 05: Product Recalls for the specific procedure you are required to follow.